Examination Department

8 Attendance

8.1 A student having less than 75% attendance in lectures and practical’s (if applicable) separately will not be allowed to take the final term examination of the course. The department will notify the administration about these students at least one day before the examination week.

8.3 If a student has missed three consecutive lectures without any reason in a course, a verbal/written warning from the course teacher will be given to the student. 8.4 If a student who is found habitual of
missing lectures in a course. He/she shall not be allowed to sit in the class without the approval of the Head of the department.
8.4 If a student doesn’t attend classes for ten consecutive working days, his name will be struck off from the rolls of the department. Such student will not be readmitted without the approval of the Director Academics. The student will have to pay the prescribed re-admission fee/dues under intimation to the Treasurer and the Director Academics.

8.6 At the end of each semester, the teacher concerned will submit the statement showing the total number of lectures delivered and practicals (if applicable) conducted, by him/her with the total number of lectures and practicals (if applicable) attended by each student.

8.7 The absence as a result of late admission or change of course(s) shall also be counted for dropping
from the course(s).

8.8 For a student participating and representing the University in sports/co-curricular activities on national or international level, as verified by the Director of sports/co-curricular, the days actually spent by the student in such events shall be counted as present towards the attendance requirement.

8.9 If a student is required to participate in sports/co-curricular activities representing the University, on the date/dates of examination, arrangement will be made by the Head of the Department for holding Special Examination for him/her as soon as his/her sports/co-curricular activities ended.

9 Withdrawal of Course(s)
9.1 A student may withdraw a maximum of 50% of the courses offered i.e.; two out of five or three out of six courses.

9.2 A student may request for withdrawal of a course(s) before the start of a semester or during the
semester before the commencement of the midterm examination (till the end of 6th week). The withdrawal
from the course will be approved on the recommendation of the Head of the Department, further approved by the Director Academics.

9.3 Grade ‘W’ in the withdrawal course(s) will be awarded and mentioned on the Semester/Official Transcript subject to the condition that the course must be registered by paying prescribed fee (course withdrawn during semester) in the following semester.
10 Semester Freeze
10.1 A student may discontinue his/her studies by seeking semester freeze during the semester before the final term examination on medical grounds or circumstances beyond his/her www.uoslahore.edu.pk 133 control with written permission of Head of Department subject to the condition that semester fee shall not be transferred/refunded.
10.2 A student may discontinue his/ her studies by seeking semester freeze prior to enrollment in the second/subsequent semester on medical grounds or circumstances beyond his/her control with written permission of Director Academics on the recommendation of Head of Department subject to fulfillment of condition that the student has passed the final examination of the previous semester with minimum prescribed GPA/CGPA required for academic standard of the University to remain on roll. The student shall not have to pay the semester fee; if deposited, the fee will be transferred to the next semester. 10.3 A student who sought discontinuation of a semester shall have to get approval from the Head of Department to rejoin the program before the commencement of the semester to be rejoined. 10.4 The Head of Department concerned will notify in both the cases; the semester freeze and rejoining the program under intimation to the Treasurer and the Director Academics. 10.5 During the semester freeze, bonafide status of the student will remain suspended provided that absence at lectures/courses will not be allowed for more than two years in any case.
11. Evaluation The course teacher will be responsible for students’ evaluation and grading as per the following weight-age: a) Sessional: 20% b) Midterm 20% c) Final term 60%
11.1 Sessional: Test(s) / quiz(s) / assignment(s) / presentation(s) / seminar(s) / class participation / term paper. The course teacher will decide the marks distribution according to the nature of the course.
11.2 Mid-term Examination from the syllabus prescribed for the mid-term will be conducted between 7th-10th week of the semester.
11.3 Final Examination covering the full syllabus with at least 25% of the course of mid-term as well, shall be held at the end of each semester. Note: Courses involving project/practical/ field work may deviate from the above given marks distribution to accommodate the marks of the project/ practical/field work. However, prior approval from the Head of Department is required. 134 University of Sargodha Lahore
11.4 The schedule of each examination shall be notified / displayed on the Notice Board well in time. 11.5 The duration of examinations shall be as under: a) Mid Term Examination: One Hour b) Final Term Examination: Two to Three Hours
11.6 Examination should be held on consecutive days excluding holidays which means that no gap will be allowed in the papers.
11.9 The passing marks in each course will be 50% of the total. A student who fails to pass a course will be awarded with grade ‘F’ (Fail).
11.19 For the degree programs where research is optional, the students are required to submit the Thesis/ Project report within two months before the end of final examination of the last semester. However, this time duration may be extended with the permission of the Head of Department. The evaluation of the project shall be made by the panel of three examiners comprising the concerned Head of Department and external examiner.
11.20 Examination Unfair Means Cases will be reported to the Head of Department who may refer the case to the University Discipline Committee, as the case may be, for necessary action under the rules. 11.21 The disciplinary action by the Discipline committee of against the student(s) for unfair means/discipline case(s) may be taken in one or more of the following forms depending upon the severity of the offence:
11.21.1 A written warning may be issued to the student(s) concerned and a copy of the same may be displayed on the Notice Board under intimation to his/her parents/guardians; 136 University of Sargodha Lahore
11.21.2 A student may be fined. The fine imposed shall have to be deposited under intimation to the Treasurer;
11.21.3 A student may be placed on Probation for a fixed period of a semester. If during the period of Probation he/she fails to improve his/her conduct, the case shall be referred to the University Discipline Committee by Head of Department.
12. Promotion, Dropout and Re-admission
12.1 Promotion from First Semester to Second Semester (1) A student with Grade Point Average (GPA) of 2.00 and above in the first semester shall be promoted to the second semester. (2) A student with 1.50 ≥ GPA < 2.00 in the first semester may be promoted to the second semester on “Probation”. (3) A student with 1.50 ≥ GPA < 2.00, not interested in probation status may be allowed to repeat the semester or opting one or two course(s) with lowest grade to obtain required GPA by paying the prescribed fee per course. (4) A student with GPA less than 1.50 in the first semester shall be dropped from the first semester.
12.2 Promotion from the Second and Subsequent Semesters (1) A student with Cumulative Grade Point Average (CGPA) of 2.00 and above shall be promoted to the next semester. (2) A student with CGPA 1.50 or more but less than 2.00 may be promoted to the next semester on “Probation”. (3) A student with CGPA 1.50 or more but less than 2.00, not interested to be awarded probation status may be allowed to repeat the semester or opting one or two course(s) with lowest grade to obtain required CGPA by paying the prescribed fee per course. (4) A student with CGPA less than 1.50 shall be dropped from the semester.
12.3 Probation Status shall not be allowed in more than two semesters for graduate programs and three semesters for undergraduate programs.
12.4 A student who has availed two/ three probations status, as the case may be, and still unable to maintain 2.00 CGPA shall be dropped from the program as well as from the University rolls.
12.5 A student who fails to pass any course in three attempts shall be dropped from the program as well as from the university rolls.
12.6 A student, who has not been required to repeat any course(s), obtains CGPA of less than 2.00 but not less www.uoslahore.edu.pk 137 than 1.90 at the end of the last semester, may be allowed to repeat one or two courses in which he/she has obtained the lowest grades, in order to improve the CGPA so as to obtain the minimum of 2.00, failing which he/she shall be dropped from the program as well as from the university rolls.
12.7 A student who has been declared to be dropped in 1st, 2nd or subsequent semester due to GPA/CGPA less than 1.50 may be readmitted to the first or relevant semester with the following conditions: (1) The student has to pay prescribed readmission fee in addition to regular semester fee under intimation to the Treasurer and the Director Academics. (2) Permission to re-admission shall be obtained from the Head of Department.
13. Award of Degree 13.1 A minimum of 124 credit hours are required for undergraduate 4 or 5-years BS or equivalent degree program.
13.2 A minimum of 66 credit hours are required for graduate 2-years MA/M. Sc. or equivalent degree program. 13.3 A minimum of 31 credit hours are required for 1-year degree program.
13.4 All students obtaining CGPA 3.70 or above shall be declared on the Honors list.
13.5 Degree shall be awarded to the students only who have completed all the degree requirements, passing all courses specified in scheme of studies by securing at least 2.00 CGPA. 14. Awards: Scholarship/Position 14.1 Scholarship to the students shall be awarded on the basis of academic performance in a semester and shall be determined on the basis of semester GPA. In case of tie between two or more students having equal GPA, their marks obtained in the semester shall be taken into account. If their marks obtained are also equal, the older in age will be awarded the scholarship than the younger one.
14.2 Award of position on completion of the degree program shall be determined on the basis of CGPA. In case of tie between two or more students having equal CGPA, their overall percentage of marks obtained in all the semesters shall be considered. A student with higher percentage shall be awarded the first position and so on. However, if their overall percentage of marks is also equal, they shall be considered on the same position. 138 University of Sargodha Lahore 15. Scholarship / Fee Concession to the Needy / Deserving students 15.1 Scholarship in the form of fee concession to the fixed number of students will be given in each Department according to the criteria devised by the committee constituted for this purpose.
16. Grade Improvement
16.1 A student may repeat the course(s) during the course of study to improve the grades, if he/she secures 1.00 ≥ GP < 2.00 in a course(s) or obtains grade ‘F’ or grade ‘W’ in a course(s). In both the cases, student shall enroll the course(s) with the permission of the Head of the Department in the semester in which the course(s) is being offered, by paying the prescribed enrollment fee. Such course(s) shall be marked under asterisk * (R) in the semester/official transcript.
16.2 A student who has obtained the final/official transcript issued by the Controller of Examinations shall not be allowed to improve his/her grades.
16.3 In case of improvement, the better grades shall be reflected on the semester/official transcript. However, such students shall not be considered eligible for a position/scholarship in the relevant examination.
17. Grading System
17.1 The grading shall be done on a scale of 4.
17.2 Equivalence between Letter grading and Numerical grading shall be as follows: The Grade/Grade Point shall be assigned for each course according to Grading Table above, whereas, no letter grades shall be assigned to GPA/CGPA. GPA/CGPA shall be calculated up to two decimal places.
17.4 Fraction of marks obtained in a course shall be counted as one mark, e.g. 60.1 and 60.9 shall be considered as 61.
17.5 In order to calculate the GPA, multiply GP with the Credit Hours of each Course to obtain total grade points, add up to cumulative Grade Points and divide by the total number of Credit Hours to get the GPA for the semester. (GP x Credit Hours) courses of a semester GPA = —————————————

17.6 For calculating CGPA, sum total of GPs in a semester earned in different courses multiplied by respective credit hours of a course and divided by total numbers of credit hours. (GP x Credit Hours) of all courses CGPA = ————————————————— Total Credit Hours of all courses Example: Total Grade Points of 1st Semester = 44.10 Total Credit Hours of 1st Semester = 15 GPA (1st Semester) = 44.10 ÷15 = 2.94 Total Grade Points of 2nd Semester = 33.40 Total Credit Hours of 2nd Semester = 18 GPA (2nd Semester) = 33.40 ÷18 = 1.86 CGPA (at the end of 2nd Semester) = (44.10 + 33.40) ÷ (15 + 18) = 77.50/33 = 2.35 Similarly, CGPA of all semesters shall be calculated. 18. Incomplete Grade 18.1 A student shall be awarded an incomplete grade ‘I’ on medical grounds or the circumstances beyond his/her control determined by the Departmental Examination Committee in the following cases: (1) If a student fails to complete any assignment, test, quiz, term paper, presentation etc assigned to him/her by the teacher for the purpose of internal assessment. (2) If a student is unable to appear in a part or whole of the Mid Term or Final Term examination of a semester. 18.2 The student may be allowed to appear in the Special Mid/Final Examination of the semester to be held under the supervision of the Head of Departments before the commencement of the next semester. However the student must have: (1) Fulfilled attendance requirement. (2) Been admitted as patient in a recognized hospital. If he/she has not been hospitalized, the student will be examined by the University Medical Officer. 18.3 The student with grade “I” in a course(s) must appear in the special mid/final examination before joining the semester. 18.4 The student shall not join the next semester if he/she is unable to take special examination within the specified time limit.